Medical Billing Software That Solves Your Collections Headaches

Improve cash flow and regain control of your time so you can grow your practice.

If you’d rather be treating patients than chasing after payments and dealing with cash flow issues, you’re not alone.

That’s why so many medical practitioners turn to ClinicMind.

Your Practice Deserves The Best Tools

Genesis Chiropractic Software, a Division of ClinicMind, earned the Leader title on G2 for the sixth quarter in a row.

Revenue Cycle Management

Our software is built upon the Straight-Through Processing (STP) concept adopted from Wall Street, where the T+1 expectation became the operating standard in the early nineties of the previous century. 

It means that all transactions must be settled within 24 hours on both sides of the transaction.  STP automates 90% of the transaction volume and separates the 10% of transactions that require manual intervention into special queues allocated to dedicated and trained experts. These special queues or “Workbenches” are visible to management and the clients, making the entire process transparent and efficiently manageable.

Transparency

Billing transparency is a top priority at ClinicMind, and we are committed to providing you with easy access to claim details and comprehensive reporting. With our intuitive system, you no longer have to jump from portal to portal to find answers. Our centralized platform consolidates all claim information in one place, allowing you to quickly and easily access the details you need.

We offer over 50 reports that provide transparent insights into your billing operations. These reports cover various aspects, such as tracking revenue, monitoring unbilled claims, patient balances, reconciliation, and more. Our interactive reports store data securely, ensuring that historical financial details are readily available whenever you need them. With ClinicMind, you can say goodbye to time-consuming research and effortlessly access the information you require.

“I have taken this system from clinic to clinic to clinic and they never disappoint. The training is second to none, the billing team and billing results have always made it so worth me coming back again and again. I will never use another system. I cannot recommend a better company.” -Billing Dynamix 

 

“If I could give more than 5 stars, I would! Jason is an unbelievable trainer and has been super helpful for our practice. Cristyn is also a guru with helping solve any AR questions. The entire team is super responsive and communicative with timely issues. I don’t know where we would be at as a practice without this team. We had been through several other competitors and will never look for another company again!” -Billing Dynamix 

“They have streamlined our insurance based claims process and taken a LOT off my plate.  The customer service is responsive and attentive and they are just super nice folks to work with!  They will take care of you!   Highly recommended!”  -Affinity Billing 

Use any EHR with our Billing Software and Service

We integrate with a wide range of EHRs serving as a bolt-on platform. By choosing a solution that integrates with your EHR you can expect:

  • Seamless Data Flow
  • Improved Cash Flow
  • Faster Claim Submission
  • Improved Coding Accuracy
  • Enhanced Compliance
  • Centralized Data Management
Scheduler (5)

Hidden Costs of Carrying A Large A/R

Interest-Free Patient Balances:

Due to the Federal Truth and Lending Act regulations, most clinics avoid charging interest on patient balances. However, it’s essential to understand that carrying these balances in your A/R is similar to providing interest-free loans. You deliver services to patients, expecting to collect payments later.

Offering “free credit” comes with financial implications. It can tie up cash flow that could be better used for investing in your practice, paying off debts, or distributing profits to owners.

Inflation

Inflationary costs do not show up on financial statements thus, are often overlooked. The inflation rate in the United States was 6.5% in 2022. This means that a service rendered for $1,000 at the beginning of the year would only be worth $935 if the account took a year to collect.

Collecting account balances as timely as possible is incredibly important for a clinic’s bottom line.

Administration

It can cost practices $25 to re-work each claim that is rejected. Insurance companies are typically required to make payment within 45 days of receiving a “clean claim”. Insurance companies are quick to reject claims for many reasons including ineligibility, missing information, and coding errors. Our system checks against all possible reasons for rejection, saving your team time and money on the front-end.

Bad Debt Expense

On Average you are only likey to receive.

  • 93.4% of money due 30 days ago
  • 85.2% of money due 60 days ago
  • 73.1% of money due 90 days ago

Compliance Cost

Medical practices that are out of compliance with medical billing practices can face a range of penalties including

  • Fines from regulatory agencies
    Legal Action
  • Loss of reimbursement from Insurance Companies
  • Reputation damage
  • Exclusion from government programs such as Medicare or Medicaid

Without ClinicMind 

Lower Payer Collections. More Problems.

Industry Statistics

0 %

Of Claims Are Returned Upon First Submission According To Industry Averages

0 %

Of Those Claims Are Never Followed Up On

$ 0 Billion

In Claims Are Lost By Practices Just Like Yours Each Year

With ClinicMind

Higher Payer Collections. Fewer Problems

Practice owners enhance their revenue by effectively addressing un-billed visits, denied claims, and delayed claims with ClinicMind.

ClinicMind helps efficiently track and resolve these challenges, improving industry statistics one practice at a time. 

A dedicated billing team tracks and resolves these challenges leading to improved financial outcomes for the practice

Use Our Managed Billing Services For Even More Benefits

Like any other practice, you need consistent cash flow to maintain success. The problem? Billing and collections are time-consuming and require meticulous attention to detail. You run the risk of mistakes that can take you out of compliance.

At ClinicMind, we have more than two decades of medical billing experience, which makes our medical coding, billing, and compliance team an excellent outsourcing opportunity.

We’ll help your practice thrive with:

  • Timely claims submission
  • Faster payment
  • Consistent compliance
  • Billing data transparency
  • Reduce Errors
  • Reduce Administrative Cost
  • Reduce your A/R