Your clinicians’ time is best spent seeing clients and patients – not filling out paperwork or waiting for intake forms to be completed. Our mental health software programs streamline every aspect of your psychotherapy, counseling, or psychiatry practice from scheduling and authorization to check-in and documentation, and on through to claims submission and reimbursement during the medical billing process.

• Cloud-based solution – Access your mental health practice anywhere with the cloud while eliminating downtime associated with updates and backups.
• HIPAA-compliant – Share documents securely, without risk of data breaches.
• Concurrent documentation – Provide clinicians, medical assistants, and key staff members with access to clinical files for real-time data updates. We know how important this is for therapy practice software.
• Specialty-specific, pre-set buttons and macros – Reduce manual data entry and facilitate repeatable tasks to give clinicians more time for clinical care.
• Integrated ICD-10 and CPT coding – Search and select appropriate codes, modifiers, and descriptors to increase claims accuracy and approvals built into our mental health billing software. 
• Therapeutic workflows across subspecialties – Fit your software to your mental health practice’s specialties, such as psychiatry, psychotherapy, counseling, psychology, behavioral health, social work and medical case management.
• Customizable task management – Eliminate neglected or “forgotten” tasks before or during sessions.
• Proprietary patent-pending FlexNote system – Give clinicians more control with completely customizable documentation and note-taking functionality, including instantaneous button, field, and macro creation capabilities.
• Auto-population from intake forms – Pre-fill clinical documentation with data captured during intake and scheduling process built especially with psychotherapy in mind.

Whether sessions take place in the office or through telemedicine, our HIPAA-compliant patient portal makes it easy to give clients and patients access to their clinical data.

• Automated appointment reminders – Reduce no-shows by allowing clients/patients to set appointment reminders via voicemail, email, and text.
• Easy online appointment requests – Automate appointment requests and approvals.
• Paperless intake-forms – Let clients/patients easily complete GAD, PHQ, and other forms, with data auto-populated from clinical documents.
• Self-check-in with session-specific intake fields – Streamline workflows and optimize the client/patient experience.

Our mental health practice management system improves billing accuracy by leveraging ai technology to  cleanse your clinical documentation data.

Our team of medical billing specialists are also able to manage billing for you. We can reduce your accounts receivable time by up to 90% and secure payments in as few as three days from date of service.

• RCM/Mental Health Billing functionality – Create invoices, superbills, receipts, and CMS-1500 forms.
• AR troubleshooting – Identify concerning trends with revenue, reimbursement, productivity, and staff performance.
• Robust, flexible analytics – Highlight focus areas and opportunities to improve payments.
• Dynamic reporting – Find underpaid and overpaid claims and generate actionable follow-up tasks.

At ClinicMind, we’re known for our exceptional service levels. Our team is dedicated to your success and works with your schedule to avoid interrupting practice productivity.

• Support services – Minimize headaches with comprehensive training and 24/7 customer support.
• Safe, secure backups and automatic updates – Ensure the integrity of your data.
• Multi-specialty/provider and multi-location optimization – Build a flexible and scalable framework for practice growth and expansion.
• Easy integration with third-party vendor apps – Facilitate future-state interoperability and eliminate time-consuming siloes.
• Kiosk setting – Allow secure messaging and communication that enables you to customize and track actions per patient (or per practice) based on clinical and administrative roles.